As you move from one phase of the business lifecycle to another phase, the payroll process becomes more complicated and tedious. If you do not use payroll software, you would end up wasting a lot of time doing paper work. By deploying the right payroll program, payroll processes become easier and quick. Processes that usually take several days can be carried out in minutes with the help of software. This is why payroll software has become the need of the hour.
When choosing payroll software, there are numerous considerations that must be taken into account when narrowing down the choices. Companies need to evaluate features that are important to their business, and decide on software that meets their needs within budget. However, it is important to consider other factors as well that can make a huge impact on the overall success of payroll software selection.
Employee Productivity Calculation – One of the most important factors a good payroll system takes into account is the number of employee hours given to the organization that is the number of overtimes as well as the number of under times, the times of sick leave, attendance etc.
Integration capabilities – It is important to think about the ability of the payroll software to integrate to the HR and general ledger software used by the company. In particular, consider the benefits of choosing a payroll system that includes integrated HR functions as a built-in, or optional component. Payroll, HR and accounting have tremendous overlap and sharing the data ensures that all systems are in sync and using the most recent and accurate data.
Salary Calculations – You should also be able to set different pay rates for different employees. For instance, in the accounts department, the salary structure of an accounts head would be different from accounts executives. The software should calculate salaries based on the profile of the employees. This saves you from a lot of hassles as it reduces the number of pay codes used to record an employee’s pay. With the help of the payroll software, you should also be able to generate custom reports.
Payroll Tax Management – It is certainly a critical aspect of any payroll software, and plays a big part in how successful the software will be at meeting your ongoing needs.
Support – Because of the critical nature of payroll operations, excellent support is a must. Implementation and Post implementation support by the vendor is often an important consideration, it includes installation of the software and implementation, as well as on-going support.
Buying the right kind of payroll software definitely proves to be a good investment. When selecting and deploying a new payroll software solution, there are many factors taken into consideration. One of the factors is choosing a vendor known for experience in the payroll software industry with a reputation for reliable business solutions and world-class support.
