Trees are the main source to produce paper and increasing use of paper is causing threat to the existence of trees. Tons of paper is used every year by businesses. From education to dating everything is becoming paperless or it is being managed online so why not invoicing. People are trying hard to create a paperless office and switching to paperless invoicing will enhance this process.
By familiarizing yourselves with paperless invoicing following benefits can be achieved:
1. You will be saving lots of paper wastage, trees and environment. There are some businesses that use virgin paper and never recycle it.
2. With the help of paperless invoicing you save lots of time and money which get wasted otherwise on printing the invoices and mailing them.
3. In Paperless invoicing you have full control on the appearance of invoices and you are aware of what impression it will put on the client. It will save your postage expenses and will save paper.
4. Paperless invoicing will help the companies to generate quicker payments from the clients and make available digital records which will make the work simpler and easier for future activities and during tax calculations.
5. Once the app is being installed and a customized template is being set, paperless invoicing does not involve manual handling which makes it easy to manage. You just need to enter some information and automatically invoice will be generated.
6. Paperless invoicing will give your business a professional and smarter look. It will update you about the clients who have missed their due dates or are about to miss by giving you alert alarms.
7. It will make report generation an easy task. If you want to make a financial statement, paperless invoicing apps can help you in tracking all the purchases, all the payments, and all the pending amounts quickly.
8. Paperless invoicing proves to be helpful especially to large organizations where hundreds and thousands of invoices are generated every day.
Whether your company is a home based company or a small scale company or it a large organization, it can switch its invoicing to paperless invoicing through several available options. Various desktop publishing software options are available for making a paperless invoicing less complicated and simple. Few types of software are created just for this purpose like My Invoices, QuickBooks Invoice Manager, and Nova’s Invoices and Estimates Pro. Even standard Microsoft Office can be used to create the invoice. After preparing invoivces save them as either a .doc file, .pdf, or a graphic file so that it can be send as an attachment.
Among various alternatives available for paperless invoicing two methods are gaining more popularity, they are:
1. The PayPal Option: Almost every business around the globe has made PayPal option as its main service to collect payments. PayPal method has a very easy to use invoice creator that will generate invoices and automatically send it to the respective clients. This is the easiest option for customer to immediately pay their invoices. A person just need to login in to the account and click the �REQUEST MONEY� tab; beneath it click �CREATE AN INVOICE�, fill the required information and then send it.
2. Utilizing invoicing services: You can always rely on invoicing services to handle invoices for you. Switching to invoicing services will make you sure that your records will not be wiped away with the crash of the system because everything is stored and back up is created to keep the records safe and secure.
Paperless invoicing is gaining popularity in the corporate world and it is making the business smart and green.
