The role of the HR department has become increasingly complex in the past few years. Even in small to mid-sized businesses, the range of areas that the HR department is expected to cover has expanded significantly. In most large and medium organizations payroll is an essential monthly activity, which is fairly routine in nature. Depending on the size and nature of the organization, this activity can be fraught with complexities related to calculations, deductions and statutory regulations.
Sage Pocket is a complete payroll software that not only offers organizations value for their money but is also universally applicable irrespective of industry vertical, unlike most other payroll applications. It has 6 modules namely Payroll, Income Tax, Leave, Reimbursement, HR Letters and E-mail with Payroll being the core module at the heart of the application.
Payroll Module
Most organizations employ people under a number of categories, having different components of earnings and deductions. Payroll is governed by statutory regulations like PF, ESI and Professional Tax that are subject to change which specifies a number of mandatory forms that need to be filed by the employer every month.
Sage Pocket Payroll Module enables users to statutory regulations like PF, ESI and Professional Tax can also be set dynamically depending on the earning slabs and government regulations.
Using the payroll, it is possible to create an employee master sheet containing all relevant information pertaining to his education, training, past employment, current earning and deduction components, and also upload employee documents if required.
The Payroll module enables users to process payroll, generate employee specific pay slips and also generate statutory reports and bank reports in required formats at the touch of a button.
There is also a provision for recording separations from the company, issuing stop payment on their monthly payroll and calculating and processing their full and final settlement.
The administrator can create multiple users and define user rights and access control only to certain modules and categories. There is also a control mechanism whereby the administrator can lock the process once the payroll has been processed post validation to prevent mistakes and tampering by the user.
Leave Module
Different organizations follow different leave policies and the number of leaves allotted against each leave type, such as casual leave, earned leave, sick leave, may also vary. Employee leave data needs to be captured on a daily basis for accurate salary computation. Sage Pocket’s Leave Module helps the HR department to keep track of leaves taken by employees and maintains a daily attendance register which is transferred at the end of the month to the payroll module. The leave module also allows the user to define various types of leaves that the employee is entitled to and set different leave parameters for different categories of employees.
Income Tax Module
Sage Pocket’s Income Tax module allows the administrator to maintain Employee Declarations and in cases where the declaration documents are pending, an MIS report can also be generated or emailed. It helps in tax computation for individuals the module also generates requisite forms such as Form 16 for the employees and facilitates quarterly and annual e-filing for the Income Tax department.
Benefit Module
The Sage Pocket’s Benefit Module allows the administrator to set CTC related reimbursements, define dynamic reimbursement components like fuel, transport, medical and other reimbursable components. The module can also be linked with the payroll module.
HR Letter Module
This module enables the end user to create any number of for mats and templates for appointment letter, relieving letter, salary certificate, experience certificate and other important documents that can be saved and used in the future.
Email Module
The email module is a separate module that is linked to Pay roll, Income Tax, Benefits and other modules. Reports such as pay slip, TDS worksheet, pending proof are generated as Pdf documents in these modules and the emails to the employees are sent using the Email module. This module can also be used to send out employees’ wedding anniversary and birthday greetings through e-mail.
Application Integration
Attendance:
Sage Pocket gets integrated with attendance applications allowing users to import consolidated data using an excel interface
Sage Accpac ERP:
Monthly consolidated journal vouchers can be generated from Sage and imported to Sage Accpac ERP through excel interface.
Online Modules as Add-on’s
Personnel Information Portal
Online Leave Tracking System
Online Claims Management
With the entire above benefits and features Sage Pocket payroll is a necessary application for any organization wanting to set up or streamline its payroll operations. A good solution will allow HR managers to use processes straight out of the box that mirror or improve their current way of working, without requiring months of set-up time and complex customization processes
By putting good business processes in place, those processes will largely manage themselves. The bottom line is this will save your organization money and time.
